Audits don’t have to be disruptive. With a reconciliation-first approach, you can answer questions quickly, provide defensible evidence, and keep business running as usual.
Need an audit pack now? Compliance & Audit Support • Contact G7A
What Auditors Ask First (and How Reconciliation Answers)
- How were return figures derived?
Reconciliation shows the link from return boxes → mappings → transactions → GL. - Where is the evidence?
Your evidence pack includes invoices, credit notes, import docs, PSP statements, and GL extracts. - Why do variances exist?
Variance schedules explain timing, FX, or corrections with documented journals and approvals.
Build the Evidence Pack (Per Country, Per Period)
- Control summaries: Policy, mappings, maker-checker sign-offs.
- GL extracts: VAT control accounts, revenue, input tax, adjustments.
- Transaction schedules: Sales and purchase listings by tax code.
- Supporting docs: Sample invoices, credit notes, import/customs docs, PSP and bank statements.
- Variance log: Differences > threshold with root cause and fix.
- Filing proof: Return submission receipts, payment confirmations.
Internal link: If your evidence is fragmented, see Bookkeeping & Ledger Management.
A 30-60-90 Day Audit Readiness Plan
Days 1–30: Stabilize
- Inventory countries, returns, owners, and deadlines
- Implement VAT/GL reconciliation for current period
- Stand up standardized templates and shared archive
- Quick wins: fix obvious mapping errors and credit note gaps
Days 31–60: Standardize
- Expand reconciliations to bank/PSP clearing and payroll liabilities
- Lock the maker-checker workflow and variance thresholds
- Train team on tax code usage and documentation rules
- Build KPI dashboard (on-time %, variance count, audit queries)
Days 61–90: Optimize
- Close timing gaps with weekly mini-recons for high-risk accounts
- Introduce continuous PSP/marketplace reconciliations
- Perform a mock audit and remediate findings
- Finalize a playbook: who does what, when, and where it’s stored
Checklists You Can Use Today
Pre-Audit Checklist
- Evidence packs compiled and signed
- GL balances tie to filed returns
- Variance log cleared or explained
- Access to systems arranged for auditor (read-only)
- Q&A owner assigned
During Audit
- Single point of contact
- Document tracker with request SLAs
- Watermarked copies with version control
- Daily stand-up for blockers
Post-Audit
- Close findings with root-cause corrections
- Update policies/templates
- Share lessons learned; refresh training
Communication & Governance
- Single channel for requests (ticketing or shared tracker)
- RACI for audit topics (returns, GL, AP/AR, PSP, payroll)
- Escalation paths for time-sensitive items
When to Bring in External Support
- First audit in a new jurisdiction
- Frequent post-filing amendments or penalties
- Complex PSP/marketplace flows and reverse charges
- Limited bandwidth before a deadline
CTA (box):
Be audit-ready in weeks.
- Evidence packs by country
- Reconciliation templates and mappings
- Mock audit and remediation plan
Talk to G7A • Compliance & Audit Support
Conclusion
Audit readiness is the outcome of daily discipline: clean ledgers, mapped tax codes, and documented reconciliations. Put these pieces in place, and audits become a routine control—not a crisis.
Start with a free readiness assessment. Contact G7A.
